Photo Upload Guide

How It Works

• Register your boat
• Add team members one by one using the “Add Team Member” button
• Upload each member’s photo and passport photo directly in the form
• Photos are immediately linked to that member

Steps

• Click “Add Team Member”
• Fill in all member details
• Click “Choose File” under Photo
• Select the member’s photo (JPG, PNG, or GIF, max 5MB)
• Click “Choose File” under Passport Photo
• Select the passport photo
• Click “Save Member”
• Photos are uploaded and saved automatically

Advantages

 Works for any team size

 Simple and straightforward

 Immediate visual confirmation

 No file naming required

How It Works

• Prepare Excel file with team member data
• Create a ZIP file with all photos
• Upload Excel first, then upload ZIP with photos
• System automatically matches photos by member name or Passport ID in the filename

Step-by-Step Instructions

Step 1: Prepare Your Excel File

Download the template and fill the data

Important: Passport ID is used to prevent duplicate imports. If a row has the same Passport ID for the same boat, the existing member is updated.

Step 2: Prepare Your Photo Files

• Collect all photos for your team members
• Rename each photo so the filename contains the member’s full name or Passport ID
• Use simple filenames without spaces (use underscores instead)
• Supported formats: JPG, JPEG, PNG, GIF
• Maximum size: 5MB per photo
• Passport/ID images: include passport, id, identity, or document in the filename

Example file structure:

photos/
├── john_doe.jpg
├── john_doe_passport.jpg
├── jane_smith.jpg
├── jane_smith_passport.jpg
├── mike_johnson.jpg
└── mike_johnson_passport.jpg

Step 3: Create a ZIP File

Windows:

• Select all photo files
• Right-click → Send to → Compressed (zipped) folder
• Name it something like team_photos.zip

Mac:

• Select all photo files
• Right-click → Compress X Items
• Rename to team_photos.zip

Step 4: Upload to WordPress

System extracts and matches photos automatically

First: Import your Excel file with team member data

• This creates all team member records
• Rows with matching Passport IDs update existing team members

Then: Upload the ZIP file with photos

• Go to boat registration page
• Click “Upload Photo ZIP”
• Select your team_photos.zip

If you imported team members via Excel without photos:

1. Go to “My Boats”
2. Click “View / Update” on your boat
3. You’ll see all team members listed
4. Click “Edit” on each member
5. Upload their photo and passport photo individually
6. Click “Save Changes”