Boat Entry Guide

Entering your boat takes six steps. The entry form itself is 4 steps, but your registration is not complete until you have also submitted the Declaration of Responsibility.

You can leave and come back at any point — your entry is saved as soon as you finish Step 1.

Your entry is not finished when you click “Complete Registration.” The tick box on Step 4 is only an agreement statement. You must still complete the full Declaration of Responsibility form (Step 5) before race day. See Step 5.

You must create an account before you register your boat.

Your account is what links the entry to you. Without it you cannot reach My Boats — the page where you edit your entry, add crew, upload your payment proof, and submit your Declaration of Responsibility.

• Go to the registration page and create your account
• Log in
• Only then start your boat entry

Use an email address you check regularly — your confirmation, reference number and approval documents all go there.

Have these ready

• Your contact details (mobile and email)
• Your boat’s specifications (class, sail number, dimensions, handicap certificate if you have one)
• Your crew list — full names, passport IDs, dates of birth, shirt sizes

Fields marked * are required. Everything else is optional but helps the race committee.

Entrant Information

Boat Details

Handicap Details (if applicable)

Skip this section if you don’t race under a handicap.

Details for One-Design Applications

Only relevant to one-design entries — leave blank otherwise.

Click Save & Continue →. Your entry is now saved and gets a reference number.

Three ways to build your crew list. Pick whichever suits you.

Option A — Add Member Manually

Best for small crews. Click ➕ Add Member Manually and fill in the form for each person.

Required for every crew member:

• Full Name
• Email
• Phone
• Role — Skipper or Crew
• Country
• Nationality
• Shirt Size — 36″ to 64″, in 2″ steps
• Gender
• Date of Birth
• Weight (kg)
• Passport ID

Optional: Photo and Passport Photo (you can add these in Step 3 or later).

Option B — Import from Excel

Best for large crews.

1. Click 📥 Download Excel Template
2. Fill in one row per crew member
3. Click 📊 Import from Excel and upload the file

The template columns, in order:

Fullname | Email | Phone | Role | Country | Nationality | Shirt Size |
Gender | Date of Birth (YYYY-MM-DD) | Weight (kg) | Passport ID

Import rules:

• Fullname, Email, Role and Passport ID must be filled in — rows missing any of these are rejected and reported back to you with the row number
• Dates must be YYYY-MM-DD (e.g. 1985-03-27)
• Role must be Skipper or Crew
• Shirt Size is the inch measurement (36–64, even numbers)

Option C — Import now, add details later

Import the basics via Excel, then edit individual members to fill in anything missing.

Tip: Your crew list should match the Number of Crew Racing you declared in Step 1 — that number is what your fee is based on. If they don’t match, go back and correct whichever one is wrong.

Click Continue → when your crew list is complete.

Crew photos and passport photos. This step is optional — you can skip it and add photos later from My Boats.

Upload a Photo ZIP (for large crews)

Put all your crew photos into one ZIP file and upload it. Photos are matched to crew members by filename, so name each file after the crew member it belongs to.

📖 See the Photo Upload Guide for filename rules and image requirements.

Upload Individual Photos (for small crews)

Edit each crew member and upload their photo and passport photo one at a time.

Click Continue to Payment →, or Skip (Add Photos Later).

See more detail 

Understanding your fee

The screen shows your Registration Summary with the live figures for this season:

Total = Entry Fee + (Crew Fee × additional crew)

• The entry fee includes 1 skipper
• The crew fee applies to each additional crew member beyond the skipper

So a boat with a crew of 5 pays the entry fee plus 4 × the crew fee. A single-handed entry pays the entry fee only.

Your exact amounts are shown on screen — they’re set per season by the organisers.

Paying

Two options:

🏦 Bank Transfer 

Account Name : PKCR Management Co., Ltd.

Bank Address : Bangkok Bank Public Company Limited, Nana Nua Branch, Klongtoey, Wattana, Bangkok 10110, Thailand.

SWIFT Code : BKKBTHBK

Account no. : 197-0-65748-0

⚠️ Always quote your Reference number (REG####-####) on the transfer so we can match your payment to your entry.

💳 Online Payment

Pay by credit or debit card via the following link: Payment

Declaration statement

Read the statement and tick “I have read and accept this declaration.” This confirms you agree to be bound by the Racing Rules of Sailing, that you’ve read the Notice of Race, and that your boat will conform to its requirements throughout the event.

⚠️ This tick box is not the Declaration of Responsibility. It is only an agreement statement on the payment step. The full Declaration of Responsibility is a separate form you must still complete — see Step 5.

Click ✓ Complete Registration.

After You Submit

• You get a confirmation email with your reference number (REG####-####). Keep it — it identifies your entry in all correspondence.
• Your entry status is Pending while the race committee reviews it.
• When approved, you receive an approval email with your registration PDF attached.

Your registration is still not complete. Go on to Step 5.

This is a mandatory part of your registration. Your entry is not finished until this form is submitted, and it must be done before race day.

It is a separate, longer form than the tick box on Step 4, and it covers:

• Insurance acknowledgement
• The Racing Rules of Sailing
• Emergency contact details
• Your prize-collection preferences

How to complete it

1. Log in and go to My Boats
2. Click View / Update button
3. Open the Declaration tab
4. Click Open Declaration Form ↗ and fill it in

A ⚠️ warning shows on the Declaration tab — and on the boat itself in My Boats — until it has been submitted. Once submitted, the tab shows SUBMITTED, and you can review or update it any time before race day.

BCR Login and go to My Boats to see all your entries. Click a boat to open it. There are three tabs:

🚤 Boat & Payment

• Review all your boat and entrant details
• Edit Boat Details — change anything you got wrong
• See your payment status and upload your payment proof (bank transfer slip or receipt)

If your entry has already been approved, editing it notifies the race committee so they can re-check the changes.

👥 Team Members

• Add, edit or remove crew
• Upload crew photos and passport photos
• A ⚠️ warning appears if you haven’t added any crew yet

📋 Declaration

Where you complete the mandatory Declaration of Responsibility — see Step 5 for what it covers.

A ⚠️ warning shows on this tab until it’s submitted. Click Open Declaration Form ↗ to complete it.